Plan, coordinate and ensure the CEO’s schedule is fit for purpose.
To support the CEO in readiness for meetings by summarizing or reviewing documentation, and coordinating meetings/conference calls.
Closely working with the CEO ensuring timely notice is given of all upcoming commitments and responsibilities and to follow-up appropriately, including the preparation of briefing papers and research.
To attend appropriate meetings with, or in place of the CEO, in order to facilitate and record as appropriate (by agreement with CEO).
To be well-informed and articulate in relevant issues concerning the strategic projects under the remit of the CEO.
Organizing and filtering inbound emails ensuring high priority and critical subject matter is promptly raised to the CEO.
Building relationships with collaborators both internally and externally and assisting with queries/updates where necessary.
Providing support to other team members where necessary.
Coordinate and produce sensitive reports and analyze them (e.g., budgets).
May coordinate the work of additional secretaries and administrative assistants.
Have regular contact with clients, industry and government officials, and senior management and team.
Prepare agendas, take minutes and handle any relevant action points for meetings and facilitating any follow-up action.
Undertake all other relevant, project or tasks and administration responsibilities as required.
Personal task management of the CEO as per need.
Minimum of 3years of experience as an Executive Assistant reporting directly to senior management.
Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
Be highly organized with the ability to work independently in a fast paced team environment
Exceptional interpersonal skills
Friendly and professional demeanor
Ability to work in a team in a transparent and entrepreneurial culture
Solid experience with office management systems and MS Office
Ability to write reports and prepare spreadsheets and presentations
Familiarity with online calendars and Dropbox systems
Experience exercising discretion and confidentiality with sensitive company information
Excellent organizational skills with an ability to think proactively and prioritize work
Proactive, highly motivated with a "can do" attitude
Degree educated or equivalent - desired but not essential
Strong and accurate attention to detail
Curiosity, energy, creativity, and bravery with a strong desire to help to build the o2h culture