Executive Assistant to CEO and co-founder - o2h group

Plan, coordinate, and ensure the CEO’s schedule is fit for purpose.

To support the CEO in preparing for meetings by summarizing or reviewing documentation and coordinating meetings and conference calls.

Closely working with the CEO to ensure timely notice is given of all upcoming commitments and responsibilities and to follow up appropriately, including the preparation of briefing papers and research.

Travel management.

To attend appropriate meetings with, or in place of, the CEO in order to facilitate and record as appropriate (by agreement with the CEO).

To be well-informed and articulate in relevant issues concerning the strategic projects under the remit of the CEO.

Organizing and filtering inbound emails, ensuring high-priority and critical subject matter is promptly raised with the CEO.

Building relationships with collaborators both internally and externally and assisting with queries and updates where necessary

Providing support to other team members where necessary.

Coordinate and produce sensitive reports and analyze them (e.g., budgets).

May coordinate the work of additional secretaries and administrative assistants.

Have regular contact with clients, industry and government officials, senior management, and the team.

Prepare agendas, take minutes, handle any relevant action points for meetings, and facilitate any follow-up action.

Undertake all other relevant project or task responsibilities and administration responsibilities as required.

Personal task management by the CEO as per need

Minimum of 3years of experience as an Executive Assistant reporting directly to senior management.

Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

Be highly organized with the ability to work independently in a fast paced team environment

Exceptional interpersonal skills

Friendly and professional demeanor

Ability to work in a team in a transparent and entrepreneurial culture

Solid experience with office management systems and MS Office

Ability to write reports and prepare spreadsheets and presentations

Familiarity with online calendars and Dropbox systems

Experience exercising discretion and confidentiality with sensitive company information

Excellent organizational skills with an ability to think proactively and prioritize work

Proactive, highly motivated with a "can do" attitude

Degree educated or equivalent - desired but not essential

Strong and accurate attention to detail

Curiosity, energy, creativity, and bravery with a strong desire to help to build the o2h culture