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Personal Assistant and Fund Officer

Ahmedabad, Gujarāt, IndiaOperations

Job description

  • Ordering personal stuff for the CEO.

  • Managing personal appointment with doctors or others

  • Manage travel arrangements and itineraries for CEO.

  • Travelling expenses summary management.

  • Tracking their personal expenses.

  • Coordination for Visa application.

  • Answer phone calls received and direct them appropriately

  • Record notes and messages of the call and report to the concern

  • Providing back office supporting document preparing, interpretation, letter preparing, personal agreement

  • Schedule and arrange meetings and conferences

  • Data management their personal record management in ever note

  • Registration for the conference or event for CEO

  • Perform as a liaison between the MD and personal household staff as required

  • Act as the first point of contact for the MD and asked by MD

  • Manage CEO calendar and appointment scheduling in absence of Executive Assistant.

  • Tracking and record keeping credit card transaction spent for personal stuff and company

Job requirements

  • 0 - 3 year experience in admin field or HR or personal assistant or EA work

  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

  • Be highly organized with the ability to work independently in a fast-paced team environment

  • Exceptional interpersonal skills

  • Friendly and professional demeanour, team player

  • Solid experience with office management systems and MS Office

  • Ability to write reports and prepare spreadsheets and presentations

  • Familiarity with online calendars and Dropbox systems

  • Experience exercising discretion and confidentiality with sensitive company information

  • Excellent organizational skills with an ability to think proactively and prioritize work

  • Proactive, highly motivated with a "can do" attitude

  • Degree educated or equivalent - desired but not essential

  • Strong and accurate attention to detail

  • Curiosity, energy, creativity, and bravery with a strong desire to help to build the o2h culture